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8 Turbo Tricks to Work Faster and Smarter: Your Productivity Toolkit

Picture of Claudio Gutierrez

Claudio Gutierrez

President & Founder — Valens Project Consulting


Feeling overwhelmed by your to-do list? Drowning in a sea of emails and deadlines? Don’t panic, fellow speed demons! These 8 tricks will equip you with the tools to work faster and smarter, leaving you more time for the things you truly enjoy.


Tame the Time Beast
  • Plan Your Day Like a Pro: Ditch the reactive approach and become proactive. Start your day with a clear to-do list, prioritizing tasks based on urgency and importance. Use time blocking techniques to dedicate specific slots to specific tasks, maximizing focus and minimizing distractions.
  • Embrace the Pomodoro Power: Break down your work into 25-minute intervals with short breaks in between. This “Pomodoro Technique” keeps your mind sharp and prevents burnout. Use apps or timers to stay on track and celebrate those conquered tasks!


Conquer the Inbox Monster
  • Batch Your Email Battles: Don’t let emails interrupt your flow. Schedule specific times to check and respond to emails, avoiding the constant ping-pong effect. Batch similar emails together for efficient handling, and utilize filters and labels to keep your inbox organized.
  • Unsub and Unsubscribe: Declutter your inbox ruthlessly! Unsubscribe from irrelevant newsletters and mailing lists, and consider using temporary email addresses for non-essential registrations. A clean inbox is a productive mind.


Master the Multitasking Myth
  • Focus Like a Laser: Multitasking is a productivity killer. Train your brain to tackle one task at a time, eliminating distractions like social media or open browser tabs. Close unnecessary applications, silence notifications, and find a quiet space to minimize external interruptions.
  • Embrace the Power of “No”: Learn to say “no” to additional tasks that don’t align with your priorities. Your time is precious, so delegate, postpone, or politely decline requests that would overload your plate.


Automate Your Way to Freedom
  • Harness the Power of Technology: Utilize automation tools to streamline repetitive tasks. Schedule automatic backups, set up email rules for auto-sorting, and explore productivity apps that can handle things like data entry or scheduling. Save time and energy for the tasks that truly require your human touch.
  • Embrace the Keyboard Shortcuts: Learn keyboard shortcuts for frequently used actions on your computer and software. This seemingly small investment can save you minutes every day, adding up to a significant time gain in the long run.


Befriend the Power Nap
  • Rest to Recharge: Short naps (20-30 minutes) can work wonders for your focus and energy levels. Don’t be afraid to take a power nap when you feel your productivity slipping. A well-rested brain is a productive brain!
  • Move Your Body, Boost Your Mind: Take short movement breaks throughout the day. A brisk walk, some stretches, or even a quick dance can improve your circulation, boost your mood, and refresh your mind, leading to better focus and productivity.


Fuel Your Focus
  • Eat Right, Work Right: Nourish your brain with healthy foods rich in omega-3 fatty acids, antioxidants, and complex carbohydrates. Stay hydrated by drinking plenty of water, and avoid sugary snacks that can lead to energy crashes.
  • Get Enough Sleep: Sleep deprivation is a productivity killer. Aim for 7-8 hours of quality sleep each night to keep your mind sharp and your body energized for the day’s challenges.


Reward and Celebrate
  • Motivate Yourself with Milestones: Set achievable goals and reward yourself for reaching them. This positive reinforcement system keeps you motivated and on track. Celebrate your successes, big or small, to maintain a positive outlook and keep the momentum going.
  • Track Your Progress: Monitor your progress and identify areas where you can improve. Use time tracking tools or productivity apps to analyze your work patterns and see where you can optimize your workflow.


Remember, It’s a Journey, Not a Race
  • Be Kind to Yourself: Don’t be afraid to experiment and find what works best for you. There’s no one-size-fits-all approach to productivity. Be patient with yourself, celebrate small wins, and avoid comparing your journey to others’.
  • Enjoy the Process: Find joy in the process of work. Choose tasks you find interesting and challenging, and create a work environment that inspires you. When you’re passionate about what you do, productivity becomes a natural byproduct.


Remember, these are just tools in your productivity toolbox. Experiment, personalize, and find the combination that works for you. With these tricks and a little dedication, you’ll be conquering your to-do list and achieving your goals in no time!


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