Title Status Meetings

Project Status Meetings: 5 Reasons to Conduct Them Regularly

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Claudio Gutierrez

President & Founder — Valens Project Consulting

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There are many tools available to project managers. In this field, there are a variety of options available, from project management software to human resources and enterprise PM tools. Even with all the wonders of modern technology, you should remember the importance of team meetings for determining the current project status. It is essential to have project status meetings for the following five reasons.

 

Everybody on the Same Page

 

Every project status meeting aims to ensure that everyone involved with the project understands the big picture. Every individual associated with the project can provide an update on what is currently happening and what challenges have emerged since the last meeting. Templates and checklists provided by project management software can help you organize these meetings to ensure that everyone gets the chance to share important information.

 

Transparency and Accountability

 

Each person associated with a project is responsible for keeping the rest of the team informed about their progress. In order to increase transparency, each individual must communicate clearly. Those who don’t carry their weight will also have to answer to the rest of the team. This creates a level of accountability because nobody wants to be the person responsible for the project failing.

 

Create Solutions

 

In a status meeting, your team can brainstorm ways to overcome difficult obstacles. It is an opportunity for someone who has run into trouble on the project to get somebody else to look at the problem from a different perspective. Even if an immediate solution doesn’t come out of the meeting it can get people thinking about ways around the problem that those who have been dealing with it for a long period of time might not have thought of yet.

 

Opportunities for Coaching

 

Apart from the project manager, people come and go throughout the course of a typical project. A new worker comes on for a time, then leaves when their task is completed. In team status meetings, new employees are able to get up to speed and get coaching if necessary. As a result, you’ll have a better, more effective, and energetic team.

 

Trust in the Team

 

Team meetings tend to be more business-oriented than social. Project status meetings do offer an opportunity to get your team more tightly knit. By doing so, your employees are able to get to know each other face-to-face, something they wouldn’t otherwise be able to do. By trusting the system more, they will be more communicative in the future. Meetings about project status are a great way to stay on top of your team’s performance.

 

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