The Importance of Transparency

Transparency in Project Management

Claudio Gutierrez

Claudio Gutierrez

President & Founder — Valens Project Consulting

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Let’s be honest: working with others can be difficult, and this is especially true when you have a tendency to micromanage or don’t trust others’ abilities to do things right. But when working in a team environment, you have to let go of these things and start having confidence in your team. One way to achieve this is to cultivate transparency during project activities and in your organization in general.

 

Increased Team Performance

Managing projects becomes difficult when people don’t work as a team. When everyone is aware of the project goals, management strategies for achieving it, individual responsibilities, and rate of progress, teams tend to perform better. Not only does transparency promote responsibility by making it clear to the entire team what needs to be accomplished, but employees can motivate one another to improve their performance because they will understand how their actions impact the work of their colleagues.

 

More Trust All-Around

Project managers should exercise openness with the rest of the team when facing challenges they cannot handle alone. Some managers may hide facts about problems in the project from the rest of the team when they really need to be sharing them because together, problems are more easily overcome. It’s been shown that transparency leads to more trust between employees and management, better communication, and a greater level of dedication and engagement. Being open is not a demonstration of one’s weaknesses but is a way of showing the desire to have success with the project.

 

Better Communication

The free flow of information within a project framework is like having a well-lubricated motor. Transparency is key to the best outcome of a project. It allows the project manager and team members to quickly identify and report on any issues that might influence the project’s progress. There are some project managers feel that providing transparency poses risks to the project, but the benefits of transparency far outweigh project risks.

 

Instituting Transparency

As you can see, the benefits of a culture of transparency are many, so you’ll be happy to hear that instituting in your organization is not difficult at all. For instance, to let everyone see the big picture you can encourage the sharing of calendars. Additionally, making the most out of collaboration tools such as Microsoft Teams and Zoom is a great way to quickly get information out. Even having traditional team-wide meetings on a regular schedule that encourages feedback is a very efficient way to not only measure the progress, but also get a sense of the team’s enthusiasm.

 

 

In Conclusion

At Valens Project Consulting, we understand that projects are run differently depending on the organization. This is part of what makes companies unique. We can help you take your operations to the next level by reinforcing a culture of transparency, continuous improvement, and the most efficient project management practices. Schedule your free assessment with us to ensure you’re being as efficient and productive as possible!

 

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